Student Constitution

Buncombe County Early College Student Constitution


Preamble

We, the students of Buncombe County Early College do hereby adopt and ordain this student constitution as an instrument for student governance. This constitution provides a platform for student action, avenues for student involvement, and a framework for student representation in the decision making process of Buncombe County Early College.


The Structure and Organization of Student Government

The Council of Possibilities

Article I - Elections
Section 1

All student government members will be elected by a majority vote of the student body using secret ballots in open elections. Officers will be elected by the entire student body; Representatives will be elected by the student members of each CORE. Candidates for all positions may be self-nominated and must meet the qualifications and deadlines described in Article 1 in order to be a candidate for office. All students who meet the stated qualifications are eligible to run for an office in Student Government. The student body is the electorate; teachers and administrators will not cast ballots in Student Government elections.

  • Section 1 - Election of Officers

    1. Student Government Association Officers (also known as the Leadership Team or Leadership) include the offices of President, Vice President, Secretary, Treasurer, Social Coordinator, and Upperclassmen Liaison. The Upperclassmen Liaison is an appointed position.

    2. The current Student Government will organize and carry-out the election of officers for the following year’s Student Government.

    3. The election of officers for the upcoming Student Government will take place in May of the prior school year using the following guidelines.

      1. Interested students must file an “Intent to Seek Office Form” in the Principal's office on or before the deadline set by Student Government.

      2. Candidates who fulfill all qualifications may campaign for election during the specified time period established by Student Government. (The building Principal or their designee will determine eligibility status.)

      3. Candidates will deliver speeches to the student body at a school-wide assembly before the voting period begins.

    4. Student Government will establish and announce the timeline for election of officers each year.


  • Section 2. Qualifications of Officers

    1. Potential candidates must meet the following qualifications and may run for only one office in an election cycle.

    2. Candidates must currently hold a C average (2.5 GPA) or better with no current Incompletes, and be on grade level.

    3. Candidates must demonstrate good attendance (no attendance issues or days to make-up.)

    4. Candidates must demonstrate a positive attitude with a willingness to work on behalf of the student body and for the improvement of Buncombe County Early College.

    5. Candidates must be in “good standing” (includes but is not limited to.)

      1. All fines paid off. (Early College office, Library, A-B Tech, etc.) or are actively working to resolve fee or fine issues.

      2. Adherence to A-B Tech and Early College student handbooks.

    6. Student Government officers must be willing to go on recruitment trips to county middle schools in an attempt to recruit new first year students to Early College and represent Student Government at the student orientation meeting in August. Officers may also be asked to accompany CORE advisors on summer home visits in some situations. Officers are not, however, required to do so.

    7. First year students may not hold a position of Student Government Officer.

    8. Candidates must have served as an active member of Student Government for at least one semester before they can run for an Officer position.

    9. Student Government Officers MUST be able to register for the Student Leadership class which meets every Tuesday and Thursday during 1st Block.

    10. Student Government Officers MUST be able to attend weekly meetings in their entirety as outlined in Article 4, Section 1, Clause 1.

    11. Once elected, officers are responsible for organizing and carrying-out CORE Representative elections at the start of the new school year.


  • Section 3. Qualifications of CORE Representatives

    1. Potential candidates must meet the following qualifications.

    2. Candidates must currently hold a C average (2.5 GPA) or better, and be on grade level.

    3. Candidates must demonstrate good attendance (no attendance issues or days to make-up.)

    4. Candidates must demonstrate a positive attitude with a willingness to work on behalf of their CORE and the student body.

    5. Candidates must be in “good standing” (includes but not limited to.)

      1. All fines paid off. (Early College office, Library, AB-Tech etc.) or are actively working to pay-off or resolve fee or fine issues.

      2. Adherence to AB-Tech and Early College student handbooks is mandatory.


  • Section 4. Election Procedures
    -

    1. Election of Student Government Officers occurs in May of each year.

    2. Students who have met all candidacy requirements will prepare a campaign speech to be delivered to the student body at an all-school assembly prior to the election.

    3. Ballots will be prepared by Student Government faculty advisors.

    4. Elections will be conducted in class during a regular period under the supervision of a classroom teacher or a designee of the Principal’s choosing.

    5. Secret ballots will be the method administered. A simple majority vote of the student body wins the election.

    6. In the event that no student received a majority of the ballots cast a runoff will be held between the two candidates with the most votes.

    7. Following balloting, teachers will deliver ballots to designated faculty advisors for counting as soon as their schedule allows. Every effort should be made to protect the integrity of ballots. No one but the teacher should have access to or possession of the ballots prior to counting.

    8. At least two faculty advisors will count the ballots and verify the results.

    9. Election results will be announced by the faculty advisors in a timely fashion.

    10. In the case of a tie, a re-vote will take place in a timely manner.

    11. Ballots and tally sheets must be kept on file for the entire school year in the faculty advisor’s office.

    12. Any charges of impropriety, fraud, or dishonesty may be investigated by faculty advisors and/or the Principal.The Principal may take whatever disciplinary actions that may be required according to Buncombe County Early College Handbook.The Principal may, with the assistance and counsel of Student Government and faculty advisors, determine appropriate actions.


  • Section 5 -Election of CORE Representatives

    1. Election of CORE Representatives occurs in September of each year.

    2. Each CORE (two teachers team up to make 1 CORE) will elect four (4) representatives.

      1. There must be one representative for each respective grade (Year 1, 2, and 3).

      2. The remaining representative can be from any year.

      3. If there is not a nominee for a specific year then it can be filled by a student from any year.

      4. The fourth representative position will be decided by a runoff between the two highest vote receivers that were not elected to the initial three positions.

    3. Candidates for the position of CORE Representative may be self nominated or nominated by members of their CORE.

    4. Candidates for CORE Representative must meet all candidacy requirements outlined in Article 1, Section 1, Clause 3.

    5. Candidates will prepare a campaign speech that will be delivered on the day of election prior to voting.

    6. The CORE advisor will conduct the election process.

    7. Secret ballots will be the method administered. A simple majority vote of the students in attendance wins the office.

    8. In the event that no student received a majority of the ballots cast a runoff will be held between the two candidates with the most votes.

    9. CORE advisors will notify Student Government of the results in a timely manner.

    10. In the case of a tie, a re-vote will occur at the next CORE meeting.

    11. In the case of a second tie, a coin toss by the CORE advisor will determine the office.


  • Section 6 - Appointment of At-Large Representatives

  1. The Student Government Leadership Team and Faculty Advisors reserve the right to appoint five (5) students to serve as At-Large Representatives in Student Government.


Article II - Terms and Vacancy of Office

  • Section 1. Terms

    1. Officers are elected in May of each year and serve until the end of the next school year.

    2. CORE Representatives are elected in September and serve until the end of the school year.


  • Section 2 - Vacancy of Office for Officer Position

    1. In the event of a Presidential vacancy, the current Vice President will assume the Presidency, and the office of Vice President will be filled in the manner described in clause two of this section.

    2. In the event that a vacancy of office occurs, Student Government will nominate candidates from within Student Government to fill the vacancy within 14 days. The President will arrange a special election session within 14 days following completion of nominations.  Campaign speeches may be delivered prior to the election. The President and Vice President will carry-out the election. Faculty advisors will observe the process and tally the results.


  • Section 3 - CORE Representative

    1. In the event that a vacancy of a CORE Representative occurs, the CORE advisor will conduct a new election within 14 days of the vacancy following the process outlined in Article 1, Section 5.




Article III - Duties and Responsibilities of Officers and Representatives

  • Section 1. Duties and Responsibilities of President:
    The President is a representative of the entire student body; the President must keep lines of communication open to all students and be more than willing to listen to the suggestions and concerns of ALL Early College students and staff.

    1. The President, with advise and consent from the Leadership Team, will create the agenda prior to each meeting and make copies available to everyone attending meetings.

    2. The President will preside over Student Government meetings by coordinating communications and executing the agenda in an effective manner.

    3. The President will create regular committees assigned to complete tasks for Student Government as well as create special ad-hoc committees to complete special tasks.

    4. The President may serve on a committee(s) and/or act as a committee chairperson.

    5. The President may vote on any item or proposal.

    6. The President may propose an item for action.

    7. The President will set time periods for debate and discussion of an action.

    8. The President will call actions to a vote.

    9. The President may call special meetings when needed.

    10. The President must demonstrate excellent attendance at Student Government meetings. In the event of absence, the President must inform the Vice President in advance so the Vice President can preside over the meeting.

    11. The President, or another Officer serving as their proxy, may attend faculty Teaching and Learning meetings on a regular basis as a way of keeping Student Government informed of important decisions and developments at Early College. The President will represent the voice of the student body at Teaching and Learning meetings. When sensitive or confidential issues are discussed, the President will be excused from that portion of the meeting.


  • Section 2. Duties and Responsibilities of the Vice President

    1. The Vice President will assume the duties and responsibilities of the President during times of absence.

    2. The Vice President will become President if the Office of President becomes vacant for any reason.

    3. The Vice President will assist the President with executive duties when called to do so.

    4. The Vice President may serve on a committee(s); and may also hold the position of committee chairperson.

    5. The Vice President will assist in organizing and carrying-out Student Government elections.

    6. If the secretary is absent, the Vice President is responsible for taking minutes at meetings or assigning someone to take minutes.

    7. The Vice President is responsible for communicating Student Government decisions, activities, and actions to the entire school community. The bulletin board, web page, handouts, hallway monitor, SGA social media accounts, BCS email, or other methods of communication may be used.

    8. The Vice President will coordinate and preside over the Students Speak component of meetings when it appears on the agenda.


  • Section 3 - Duties and Responsibilities of the Secretary

    1. The Secretary will record the minutes at all Student Government meetings and share them with the other Officers and faculty advisors within two days following a meeting.

    2. The Secretary will organize and file all minutes for later use.

    3. The Secretary will record attendance at each meeting and file the results.

    4. The Secretary will determine the quorum number based on the total number of members of Student Government at the beginning of the year.

    5. The Secretary will determine if a quorum exists upon request of any member prior to voting.

    6. The Secretary will be responsible for organizing, corresponding and filing Student Government business at the direction of the President and Vice President. This responsibility may include typing and distributing the meeting agenda received from the President.

    7. The Secretary may serve on a committee(s) or act as a committee chairperson.


  • Section 4 - Duties and Responsibilities of The Treasurer

    1. The Treasurer will keep accurate records of all financial transactions of Student Government.

    2. The Treasurer will coordinate all Student Government fundraisers.

    3. The Treasurer is responsible for receiving, depositing, and accounting for all Student Government funds.

    4. The Treasurer will write receipts and keep an accurate inventory of any items purchased by or for Student Government.

    5. The Treasurer will regularly update Student Government regarding the balance of accounts.

    6. The Treasurer will be responsible for ordering and receiving all Student Government materials or fundraiser products.

    7. The Treasurer may serve on a committee(s) or act as a committee chairperson.


  • Section 5 - Duties and Responsibilities of the Social Coordinator

  1. The Social Coordinator will be responsible for identifying the primary social events Student Government will plan throughout the school year.

  2. The Social Coordinator will serve as the chair or co-chair of any committee which deals with an event or activity that is primarily social in nature.

  3. The Social Coordinator will be responsible for leading the planning process on any social event or activity.

  4. The Social Coordinator will be responsible for establishing (if necessary) and managing Buncombe County Early College Student Government social media accounts.

    1. Including, but not limited to, Instagram, Snapchat, Twitter, and Facebook.


  • Section 6 - Duties and Responsibilities of the Upperclassmen Liaison

  1. The Upperclassmen Liaison must be a 4th or 5th Year student.

  2. The Upperclassmen Liaison will be appointed by the SGA Faculty Advisors

  3. The Upperclassmen Liaison is responsible for establishing and maintaining a connection with 4th and 5th Year students regarding BCEC news, announcements, and events

  4. The Upperclassmen Liaison is responsible for keeping 4th and 5th Years informed of Student Government news, announcements, and events.

  5. The Upperclassmen Liaison is tasked with bridging the gap between upperclassmen and underclassmen at Early College.

  • Section 7 - The Duties and Responsibilities of CORE Representative

    1. CORE Representatives must strive to represent the wishes and desires of their CORE members in all votes and decisions made.

    2. CORE Representatives should communicate all concerns, ideas, or suggestions from their CORE members to Student Government.

    3. CORE Representatives should communicate all decisions, actions, and policy developments of Student Government back to their CORE members.

    4. CORE Representatives must maintain good attendance and strive to attend all Student Government meetings.

    5. CORE Representatives will, from time to time, solicit opinions, positions, or ideas from CORE members in the form of surveys, polls, or questionnaires.



Article IV - Bylaws and Procedures

  • Section 1 - Meetings of the Student Government

    1. All Officers and CORE Representatives MUST attend meetings.

    2. BCEC Students and staff members that are not members of SGA may file a request with the leadership team and faculty advisors to reserve a spot on the agenda.

    3. To maintain an accurate quorum, meetings of the Student Government are not open to the public.

    4. Student Government will meet once a week to conduct regular business. The meeting time and place will be Room 209 on Birch Hall on Wednesdays from 11:25-12:30. Changes to the meeting day can be decided by Student Government Officers and agreed to by a majority vote of members.


  • Section 2 - Special Meetings

    1. The President may call “special meetings” for the purpose of addressing important time sensitive issues.

    2. The President should provide 24 hours notice to all Officers and CORE Representatives of special sessions. Exceptions may be made in emergency situations.


  • Section 3 - Actions
     

    1. Any member of Student Government may propose an action during a meeting as long as the action is on the agenda.

    2. Agenda items must be submitted to the President at least 48 hours in advance in order to be placed on the agenda. At the President’s discretion, emergency exceptions may be made.

    3. Actions may be debated, tabled (no action until a later time), or called to a vote with a simple majority vote of members.

    4. Before an action can be called to a vote, a reasonable amount of time for debate must be provided before voting. A minimum of five minutes is required unless no member wants to speak.


  • Section 4 - Debating Proposed Actions
     – Rules and Time Period

    1. Rules – All communications during debate must be civil and respectful towards others. Personal attacks and slanderous or harassing remarks will not be tolerated.

    2. One person speaks at a time, free of interruption; wait your turn.

    3. The President and Vice President will enforce these rules of debate.

    4. The President may set time limits for debating a proposed action.  

  • Section 5 - Voting on Proposed Actions – How to Pass an Action

    1. A quorum of 2/3rds of the members of Student Government must be present in order to vote on a proposed action.

    2. Proposed actions pass with a simple majority vote.


  • Section 6 - Students Speak

    1. A portion of the weekly representative meeting directly preceding an All School Meeting will be set aside for interested students or staff to address Student Government with concerns, ideas, or suggestions.

    2. Students wishing to speak at an All School Meeting must present their topic during the Students Speak portion of the weekly representative meeting directly preceding an All School Meeting.

    3. The Students Speak portion of Student Government meetings is intended to increase student input into the decisions of Student Government and increase transparency regarding the functions of Student Government.

    4. Participating students must sign-up at the beginning of the meeting and will speak in the order of sign up.

    5. A time limit may be imposed due to the number of students signed up.

    6. The rules of debate will be in effect. Communication should be civil and respectful at all times.

    7. The Vice President will compile the list of student speakers at the beginning of the meeting and coordinate and preside over the Students Speak portion of the meeting.

    8. Student Government members will determine where the Students Speak portion will be placed in the meeting each year with a simple majority vote.


  • Section 7 - Yearly Goal Setting

    1. Following new officer elections in May, outgoing and newly elected officers will prepare a list of goals for the new student government in the following school year.  This meeting will be organized by the outgoing President and Vice President and will take place before the end of the school year.

    2. Identified goals will serve as suggestions for the new government and  may be revised by the new government during the following year.


Article V - Impeachment of Members

Reliability, honesty, and integrity are expected of all Student Government Officers and Representatives.

  • Section 1 – Impeachable Offenses

    1. Poor attendance at meetings and functions

    2. Dishonesty (academic cheating or otherwise)

    3. Disruptive behavior at meetings, that is threatening, harassing or intentionally disruptive to the business of Student Government.

    4. Repeated infractions of the Early College Handbook and/or AB-Tech Handbook may be grounds for impeachment.

    5. Serious offenses such as fighting or drug and alcohol use and/or possession may be grounds for removal at the discretion of the Principal.


  • Section 2 - Three Step Process

    1. Discovery

      1. Any member of the school community may initiate a discovery complaint against any member of Student Government.

      2. Student Government officers will begin a process of Discovery to investigate the nature and facts of the complaint.

      3. A majority vote of the Officers is required to send the complaint to the full Student Government for consideration.

      4. If the complaint involves an officer, that officer is excluded from the process at every stage.

    2. Impeachment

      1. The President will present the facts of the complaint to Student Government.

      2. The accused may address Student Government to speak in his/her defense if desired.

      3. A 2/3rds majority vote is needed for impeachment.

    3. Removal

      1. If impeached by Student Government, the complaint is sent to faculty advisors and the Principal for action.

      2. The impeached representative will have the opportunity to speak to the Principal and faculty advisors before any decision is reached.

      3. Four outcomes are possible:

        1. The representative will be removed from his/her position.

        2. Remediation steps will be required before the representative may return to their position.

        3. No action will be taken.

        4. Other action deemed appropriate by the Principal.


Article VI - Amending the Constitution

  • Section 1 - Proposing an Amendment

    1. Amendments to this constitution may be proposed with a 2/3rds vote of the Student Government and a 2/3rds vote of the faculty; a quorum of members is required.

    2. Any member of the Early College community may propose a constitutional amendment by submitting it to Student Government.

  • Section 2 - Ratification of Proposed Amendments

    1. A proposed amendment must be ratified with a 2/3rds vote of the student body in attendance.

    2. Student Government Officers will organize a school-wide ratification vote within 30 days of the amendment’s proposal.


Article VII - Ratification of the Buncombe County Early College Student Government Constitution

  • Clause 1. Proposal

    1. A simple majority vote by both the Student Government and the faculty is required for proposal; a quorum of members is required.

  • Clause 2. Ratification

    1. A 2/3rds majority vote of the Student Body in attendance is required for ratification.

 

 

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